Title
RESOLUTION AUTHORIZING A CONTRACT WITH RACHEL CONTRACTING LLC FOR THE ENGER GOLF COURSE EARTHWORK IMPROVEMENTS FOR AN AMOUNT NOT TO EXCEED $411,609.37.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are authorized to contract with Rachel Contracting LLC for the Enger Golf Course earthwork improvements for a total amount not to exceed $411,609.37, payable from fund 503-400-RENO-5530-ENGRRENO-PHASE1 (golf, parks and recreation, Enger renovation, improvements other than buildings, Enger golf course renovation, Enger golf course renovation phase 1).
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes a contract with Rachel Contracting LLC for Enger Golf Course earthwork improvements for an amount not to exceed $411,609.37.
This contract is pursuant to two City Council resolutions:
19-0358R: establishing a long-term plan for preservation of public golf via renewal of failing Enger Park Golf Course infrastructure including the irrigation system
21-0751R: approving an Enger Park Golf Course renovation plan
This scope of work includes the excavation, removal and replacement of vegetation and soil, and maintaining and restoring haul routes throughout the course. A principal deliverable is excavation of a new irrigation water storage facility/pond.
Other scopes of work for the Enger Golf Course project were bid out separately.
Purchasing issued an Invitation to Bid on February 28th, 2023 and received two bids as listed below. Rachel Contracting LLC submitted the lowest responsive bid.
Contractor Bid
Veit Co. $1,098,000.00
Rachel Contracting LLC $411,609.37
This project is part of a larger $5.5 million Phase I irrigation system replacement project that will include a new water storage facility (i.e. an irrigation pond), new pumps, new control system, and new irrigation piping and sprinkler heads on 18 of 27 holes.
The project will be paid for with $5.5 million sourced as follows:
1. $2.5 million of American Rescue Plan Act funding for local government revenue replacement;
2. $2 million of bonding to be financed by golf revenues;
3. $0.5 million from undedicated excess 2022 tourism tax receipts; and
4. $0.5 million from General Fund reserves.
The Phase I irrigation system replacement project does not include new irrigation piping and sprinkler heads on the final 9 holes at Enger Golf Course, the $1.5 million additional cost of which is beyond the City’s immediate financial capacity.
If approved, contracted work will begin in fall of 2023 and continue through the end of 2024. As previously communicated to the City Council and to the public, the City intends to temporarily reopen 18 holes at Lester Park Golf Course in 2024 while Enger is under construction. Disruption of normal golf operations by construction activities in 2024 is expected to contribute to significant one-time 2024 golf operating losses that will have to be offset.