Title
RESOLUTION AUTHORIZING AN AMENDMENT TO CONTRACT L 30048 WITH BUSINESS COMMUNICATION SOLUTIONS FOR MAILING SERVICES AND POSTAGE FOR AN ADDITIONAL YEAR OF SERVICE IN THE AMOUNT OF $210,000.00
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are hereby authorized to amend contract L 30048 with Business Communication Solutions, for mailing services ($33,000.00) and postage ($177,000.00) during year 2025 for a total amount of $210,000.00, payable from the following funds:
$8,250.00 510-500-1940-2400-5310 (water; Public Works and Utilities; customer services; customer accounts; contract services).
$13,200.00 520-500-1940-2400-5310 (gas; Public Works and Utilities; customer services; customer accounts; contract services).
$6,600.00 530-500-1940-2400-5310 (sewer; Public Works and Utilities; customer services; customer accounts; contract services).
$4,950.00 535-500-1940-2400-5310 (stormwater; Public Works and Utilities; customer services; customer accounts; contract services).
$44,250.00 510-500-1940-2400-5322 (water; Public Works and Utilities; customer services; customer accounts; postage).
$70,800.00 520-500-1940-2400-5322 (gas; Public Works and Utilities; customer services; customer accounts; postage).
$35,400.00 530-500-1940-2400-5322 (sewer; Public Works and Utilities; customer services; customer accounts; postage).
$26,550.00 535-500-1940-2400-5322 (stormwater; Public Works and Utilities; customer services; customer accounts; postage).
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes a one-year extension to contract L 30048 with Business Communication Solutions for mailing of city utility bills in the amount of $210,000.00.
The one-year extension will allow additional time to implement the use of electronic means to notify customers of bills or notices, rather than sending paper bills. The new process will reduce the number of items being mailed and significantly change the terms of a bid request. This extension was delayed an additional year due to pricing negotiations with Tyler. This is a budgeted expense.