Title
RESOLUTION AMENDING AGREEMENT L30672 WITH TELUS COMMUNICATIONS (U.S.) INC. TO ADD THE PURCHASE OF TABLETS FOR WINTER MAINTENANCE VEHICLES AND THE ASSOCIATED MONTHLY SOFTWARE SERVICES FOR THE REMAINING CONTRACT TERM ENDING SEPTEMBER 27, 2027, FOR AN ADDITIONAL AMOUNT OF $34,565.00, AND A TOTAL CONTRACT AMOUNT NOT TO EXCEED $213,017.50.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are hereby authorized to amend the agreement with TELUS Communications (U.S.) Inc. to add the purchase of tablets for winter maintenance vehicles, including the monthly software services, data storage, maintenance and support for the remaining contract term ending September 27, 2027 for an additional amount of $34,565.00, and a total contract amount not to exceed $213,017.50, payable from funds as follows:
$ 24,800.00 110-500-1920-5241 (general, Public Works and Utilities, street maintenance, small equip-office/operating)
$ 9,765.00 110-500-1920-5414 (general, Public Works and Utilities, street maintenance, software licenses and maintenance agreements)
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes the amendment of agreement L30672 to add the purchase of tablets for winter maintenance vehicles in the amount of $24,800.00, and purchase the monthly software services, data storage, maintenance and support for the remaining contract term ending September 27, 2027 for an estimated amount of $9,765.00 from TELUS Communications (U.S.) Inc., with a total contract amount not to exceed $213,017.50.
The City’s street maintenance department has been upgrading the optimization capabilities of their winter maintenance equipment. Rather than purchasing an entire package of equipment, the department has been utilizing separate components of the package to determine the suitability for their activities. With over 530 centerline miles to maintain in the winter using 46 pieces of equipment and over 50 staff, these tablets give the City the ability to utilize turn-by-turn plowing directions for snow plow routes across the city, along with allowing users to mark and catalog anomalies in real time that can cause damage to city equipment and infrastructure.
The cost of the tablets will be funded by the Domino’s “Plowing for Pizza” agreement C24712, Resolution No. 24-0090R passed on February 12, 2024. The costs of the ongoing monthly software service, data storage, maintenance and support are budgeted street maintenance expenses.