Title
RESOLUTION AUTHORIZING A THREE-YEAR CONTRACT WITH ACCRUENT, LLC. FOR WORK ORDER SOFTWARE FOR A TOTAL OF $44,702.50.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are authorizing a three-year contract with Accruent, LLC., in the form substantially attached as Exhibit A, for work order software for a total of $44,702.50, payable from fund 110-121-1222-5414 (general; Property, Parks and Libraries; facilities management; software licenses and maintenance agreements).
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes a three-year contract with Accruent, LLC. for work order software for a total of $44, 702.50.
This work order system allows the Facilities Management team to create, assign and track maintenance work orders differentiated by staff, building, date, nature of activity and cost of repair in materials and staff time. The system notifies requestors when work orders are complete and helps Facilities Management keep track of over 2,000 work requests each year. Benefits of the system include accountability, notifications, tracking and long-term maintenance planning and record keeping.
Though the contract is below the $50,000 financial threshold that normally requires Council approval, the contract includes an indemnification clause in the agreement that requires Council approval. This is an annual budgeted expense. The City has been using this work order system since 2015.