Title
RESOLUTION AUTHORIZING A THREE-YEAR AGREEMENT WITH TOSHIBA BUSINESS SOLUTIONS SERVICES FOR THE RENTAL AND MAINTENANCE OF COPIERS FOR A MONTHLY PAYMENT OF $10,648.81 AND A TOTAL CONTRACT AMOUNT NOT TO EXCEED $383,342.76.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are authorized to enter into a three-year agreement with Toshiba Business Solutions for the rental and maintenance of copiers for a total amount not to exceed $383,342.76, payable from fund 110-700-1403-5356 (general fund-transfers and other functions-citywide communications-copier, printer lease & supplies).
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes the City to enter into a three-year agreement with Toshiba Business Solutions for the rental and as-needed maintenance of 41 multifunction copiers. This fully encompasses all copiers as part of the Centralized Printing Project implemented in 2012 to standardize and centralize all print services for City departments, which has resulted in reduced energy consumption and more efficiently managed print costs for the City. Monthly costs for this agreement of $10,648.41, and the total over the life of the agreement of $383,342.76 are payable from fund 110-700-1403-5356, which is contributed to by various funds, departments, agencies, divisions, cost centers and objects.
This agreement is against Minnesota State Contract Release C-1005(5), contract number 191411.