File #: 23-0101R    Name:
Type: Resolution Status: Passed
File created: 1/24/2023 In control: Public Works and Utilities
On agenda: 2/13/2023 Final action: 2/13/2023
Title: RESOLUTION AUTHORIZING AN AMENDMENT TO CONTRACT L 30048 WITH BUSINESS COMMUNICATION SOLUTIONS FOR MAILING SERVICES AND POSTAGE FOR AN ADDITIONAL YEAR OF SERVICE IN THE AMOUNT OF $198,000.
Attachments: 1. Exhibit A

Title

RESOLUTION AUTHORIZING AN AMENDMENT TO CONTRACT L 30048 WITH BUSINESS COMMUNICATION SOLUTIONS FOR MAILING SERVICES AND POSTAGE FOR AN ADDITIONAL YEAR OF SERVICE IN THE AMOUNT OF $198,000.

 

Body

CITY PROPOSAL:

RESOLVED, that the proper city officials are hereby authorized to amend contract L 30048 with Business Communication Solutions, for mailing services ($33,000) and postage ($165,000) during year 2023 for a total amount of $198,000, payable from various funds per attached Exhibit A.

 

 

Statement of Purpose

STATEMENT OF PURPOSE: This resolution authorizes a one-year extension to contract L 30048 with Business Communication Solutions for mailing of city utility bills in the amount of $198,000.00. This amount reflects the postage increase that went into effect in October of 2022.  Business Communication Solutions has agreed to honor their 2021 price for mailing services for 2023. 

 

The one-year extension will allow additional time to implement the use of electronic means to notify customers of bills or notices, rather than sending paper bills. The new process will reduce the number of items being mailed and significantly change the terms of a bid request.