Title
RESOLUTION AUTHORIZING AN INCREASE TO PURCHASE ORDER 2016-00000042 IN THE AMOUNT OF $45,000 TO COVER ADDITIONAL DEALER REPAIRS TO VACTORS AND ELGIN STREET SWEEPERS
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are hereby authorized to increase purchase order 2016-00000042 to MacQueen Equipment for the repair of Elgin street sweepers and Vactor equipment during 2016 in the additional amount of Forty-Five Thousand and 00/100th dollars ($45,000.00) and a new purchase order total of One Hundred Twenty-Five Thousand and 00/100th dollars, payable as follows:
$25,000 660-015-5221; Equipment Repair Supplies
$20,000 660-015-5404; Equipment/Machinery Repair and Maintenance.
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes an increase to purchase order 2016-00000042 to cover unanticipated dealer repairs to essential City equipment during the calendar year 2016.
The repairs are being performed by the Elgin Sweeper/Vactor dealer MacQueen Equipment as a sole source vendor. As a dealer, they have immediate access to Original Equipment Manufacturer (OEM) parts and specialized service equipment to ensure the proper inspection and repair.
The increase is requested due to an unexpected catastrophic fan failure in Unit 2878, resulting in estimated repair costs of $13,000. Estimates to replace the fan were over $25,000. Additionally, the conveyor and broom systems were repaired and a thorough inspection was performed on Unit 3268 to help reduce the introduction of salt and sand into the storm drain system and nearby streams. Having the dealer perform this repair allowed City staff to quickly repair another unit in-house, resulting in reduced downtimes.