Title
RESOLUTION AUTHORIZING PROPER CITY OFFICIALS TO ENTER INTO A SOFTWARE AGREEMENT WITH FIRST DUE HOLDINGS, INC. THROUGH ITS WHOLLY OWNED SUBSIDIARY LOCALITY MEDIA, LLC DBA FIRST DUE, IN THE AMOUNT OF $35,750.00 FOR FIRE DEPARTMENT OPERATIONS MANAGEMENT SOFTWARE.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are authorized to enter into a software agreement, substantially in the form of that attached as Exhibit A, with First Due Holdings, Inc., a Delaware corporation, through its wholly-owned subsidiary Locality Media, LLC dba First Due, in the amount of $35,750.00, said funds to be paid as follows for the purpose of purchasing fire department operations management software: $30,950.00 annually and $4,800.00 as a one-time setup cost, subject to a 6% cap on annual cost increases. Original funding to be expended as a one-time expense from Fund 210-030-3211-5241 (special projects, Finance, Fire Department fund, small equip-office/operating), with annual ongoing funding to be provided from Fund 110-150-1502-5414 (general fund, Fire, operations, software licenses and maintenance) beginning in 2026.
Statement of Purpose
This resolution authorizes a software agreement with First Due Holdings, Inc. through its wholly owned subsidiary Locality Media, LLC dba First Due, in the amount of $35,750.00 for the purchase of fire department operations management software. This software will replace the department's current Aegis Records Management System and includes five integrated modules: Records Management System for fire and EMS reporting, Fire Investigation, Scheduling, Personnel Management, and Asset & Inventory. The software will enhance operational efficiency, data accessibility, and long-term planning across all divisions
The City Purchasing Division issued a request for proposals for the project, and received five proposals as listed in the table attached as Exhibit B. After evaluation and scoring, the top scoring firms were invited to provid...
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