Title
RESOLUTION AUTHORIZING AN AMENDMENT TO CONTRACT L 30048 WITH BUSINESS COMMUNICATION SOLUTIONS FOR MAILING SERVICES AND POSTAGE FOR AN ADDITIONAL YEAR OF SERVICE IN THE AMOUNT OF $192,000.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are hereby authorized to amend contract L 30048 with Business Communication Solutions, for mailing services ($33,000) and postage ($159,000) during year 2022 for a total amount of $192,000, payable from various funds per attached Exhibit A.
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes a one-year extension to contract L 30048 with Business Communication Solutions for mailing of city utility bills in the amount of $192,000.00. This amount reflects the postage increase that went into effect in August of 2021. Business Communication Solutions has agreed to honor their 2021 price for mailing services for 2022.
The one-year extension will allow time to explore the use of electronic means to notify customers of bills or notices, rather than sending paper bills. A new process could reduce the number of items being mailed and significantly change the terms of a bid request.