Title
RESOLUTION AUTHORIZING THE PURCHASE OF CONTINUED ANNUAL SOFTWARE MAINTENANCE, SUPPORT SERVICES AND USER LICENSING FOR THE ENTERPRISE LEVEL LASERFICHE DOCUMENT MANAGEMENT SYSTEM FROM CITIES DIGITAL INC. FOR AN ESTIMATED ANNUAL AMOUNT OF $55,000.
Body
CITY PROPOSAL:
RESOLVED, that the proper city officials are authorized to purchase the continued annual software maintenance, support services and user licensing for the Enterprise Level Laserfiche Document Management System from Cities Digital Inc. for an estimated annual amount of $55,000, payable from fund 110-122-1107-5414 (general, Administrative Services, information technology, software licenses and maintenance agreements).
Statement of Purpose
STATEMENT OF PURPOSE: This resolution authorizes the purchase of continued annual software maintenance, support services and user licensing for the ongoing use of an Enterprise Level Laserfiche Document Management System from Cities Digital Inc. for an estimated annual amount of $55,000.
The Laserfiche Document Management System supports automation of workflows, digital document storage, and implementation of the City of Duluth Records Retention Schedule. The Purchasing Division issued a request for proposals (RFP) on June 5, 2014 and received eight responsive proposals. Cities Digital Inc. proposed and demonstrated a software solution that met the requirements of the City of Duluth. The City of Duluth entered into an agreement with Cities Digital Inc. for the purchase of the Laserfiche Document Management System, as well as the training and consulting services to implement the system. The purpose of this resolution is to authorize the continued annual software maintenance, support services and user licensing to support the business process review across the organization and to implement upgrades to the system.